Your business is growing, and you’ve outgrown your current facility. You are looking for a larger facility to house all of your staff in. Or you have logistics issues and want to move to a better location.
No matter the reason for your move, office relocation can be stressful.
And the thought of moving your entire office to a new place can be pretty overwhelming.
However, knowing what exactly you need to do to make your office move a success can alleviate a lot of that stress. In this blog, we’ll walk you through every step of an efficient office relocation.
The Ultimate Office Moving Checklist for 2021
Relocating your office requires a significant amount of time and resources. To help you be more successful during your office move, our team at Yes Movers has compiled a comprehensive list of tips and tricks.
Moving can feel overwhelming at times, but you can make your move as smooth as possible by following this office moving checklist.
1. Outline Your Goals for the Office Move
Before you move, you have to outline your business goals. What are they? Are you looking to expand, or are you trying to find a more cost-effective home? Knowing your objectives will help guide you in deciding how you will go about the relocation process.
2. Find a Suitable Office Location
Based on your prime objective for an office move, you need to choose a new location for your office. This will have a huge impact on many aspects of the relocation process.
Is there enough space for everyone at the new location?
Are there enough power outlets and data jacks?
Does the internet connection work properly?
What about parking?
Depending on how your company’s structure is set up, the decision of where the new office will be located may not be yours to make alone. In that case, you can ask for help from someone who has more authority in this matter and makes a joint decision.
3. Decide How You’re Going to Move
If you are going to move your business by yourself, you might need to make some decisions regarding packing and unpacking van hire services.
Do you have all the materials necessary for packing? If not, what do you need? Are these materials available at a reasonable price? Can they be delivered in time for you to complete the job?
If you don’t want to take the burden of packing the office, you can hire a reliable removal company. They can bring their packing supplies and take a whole responsibility off your shoulders. In this case, you need to book the office movers at least a week or two prior to the date of the move.
No matter how far your new office space is, hiring the right company early will help to ensure that your move goes smoothly. Yes Movers is one of the top office moving companies in Australia. Our movers will work with you to set up a timeline for your move so that everything gets done on time and without incident.
4. Create an Internal Moving Team
This will likely consist of your most valuable employees. Their job will be to work with the movers when they arrive on moving day to ensure everything is moved safely and efficiently.
The rest of the team will handle packing up their own workstations and other small items. You should also assign someone to take charge of completing all loose ends before you leave for your new location.
5. Get Organized
Whether you’re moving across the street or the state, the process can be daunting and stressful. But if you get organized and do your homework, it can be a breeze.
Your first step before you or the movers start packing is to create an office inventory. This will let you know what you have to pack up, what needs to be disposed of, and what can stay in place at your new location. While you’re getting organized, make sure to think about your new space and analyze if your current furniture and electronics can fit into the new space.
6. Make a List of Things to Pack
After you have sorted through your belongings, it will be much easier to create a master list of all the items that should be packed. This should include all electronics, furniture, office supplies, and other miscellaneous items. Make sure to take pictures of any high-value items so you can remember what they are before moving day arrives.
7. Protect Your Assets
The last thing you want is for something to go wrong during the move. For this reason, you’ll want to take precautions beforehand by packing fragile items like glassware and electronics with appropriate materials (and taking extra care with them).
Before you begin packing up your office, take care of the crucial documents for your business. You need to store all your essential records safely and have them with you instead of sending them with the rest of the stuff. Also, make sure to have backups of important files with you and add a layer of password protection to your systems.
8. Secure All Services
As soon as you know the location of where you’ll be moving, call all utility companies and inform them of your move date. This way, they won’t cut your services unexpectedly and lead to an unwanted delay in your move.
And you need to do the same for the new office space you’re moving in. Call the utility companies available there to set up a new connection or transfer your current connection to the new space. Make sure to double-check at least a couple of days before the move about all the essential connections like water, electricity, and internet.
Air conditioners are also a part of your office inventory. If you want to reinstall the old one or buy a new one, you can always contact Renown Services, the best commercial air conditioning service provider prior to your move so they are available on the day of installation.
When any company relocates its office, the main focus is on ensuring that it is done quickly, safely, and correctly. But moving an office can be a complex process under the best of circumstances. An office moving checklist like this will make it easier for you to prepare the next time you have to relocate an office, given how stressful the process can be.